Wedding planner software & CRM for luxury planners
Elevate your client experience from the very first hello. Bespoke software designed for luxury UK wedding planners, bespoke stylists, and boutique event studios.
Bespoke wedding planner software replaces cluttered inboxes and disjointed templates with a refined client relationship system. While tools like HoneyBook or Dubsado offer generic templates, Veltris builds an exclusive CRM matching your brand aesthetic, automating high value enquiry qualification and consultation bookings during the busy UK engagement rush. Get started with a 30 day pilot for £300, where the £2,500 setup fee is charged only if the platform proves indispensable.
Six stages from initial enquiry to celebratory wrap up
Every stage reflects the high touch discretion demanded by luxury clientele, keeping communication effortless and beautifully organized.
Inquiry Received
Intake captures couple names, target wedding date, guest count, and estimated budget.
Consultation Booked
Direct diary sync reserves a private discovery video or studio consultation.
Proposal Sent
Curated aesthetic presentation delivered with tiered design concepts and fee schedule.
Wedding Booked
Digital contract signed and initial retainer payment recorded in your finance view.
Planning in Progress
Active production stages including vendor curation, venue walkthroughs, and tastings.
Completed
Post wedding wrap up, final balance settled, and private review collection initiated.
Explore real wedding sample data in our live interactive sandbox.
Test the live wedding planners demo: studio pipelineHandling the December and January enquiry rush effortlessly
In the UK, over 40% of wedding engagements occur between Christmas Eve and New Year’s Day. In January, luxury planners receive a sudden inundation of enquiries while reviewing budgets and coordinating summer event timelines.
Speed Wins The Client
78% of buyers choose the first responder, and leads are 21x more likely to qualify when contacted within 5 minutes. Couples who receive a rapid, personalized greeting book their discovery call before competitors even open their email.
Automatic Budget Qualification
Filter out general enquiries politely by capturing date, guest count, and investment tier upfront, saving valuable consultation hours exclusively for serious luxury commissions.
Frequently asked questions about wedding planner CRM software
What software do wedding planners use?
UK wedding planners commonly use tools like HoneyBook, Dubsado, or Aisle Planner, but independent luxury planning studios often outgrow these generic tools and commission bespoke CRM software tailored to their exact proposal stages and private client standards.
While mass market platforms offer useful basic templates, they look identical to what hundreds of other planners send and impose rigid workflows. A bespoke system provides private branding, custom intake logic, and direct calendar synchronisation.
CRM vs wedding planning software: what is the difference?
The difference is that wedding planning software focuses on operational event logistics like floor plans, guest lists, and timeline run sheets, whereas a CRM manages business relationships, enquiry intake, client consultations, contract approvals, and payment stages.
Many studios use both in harmony: specialized event layout tools on the day, with a dedicated custom CRM orchestrating the entire commercial client journey from initial enquiry through to signed contract and post celebration reviews.
How do planners handle the January enquiry rush?
Planners handle the intense post holiday engagement surge in December and January by deploying automated enquiry response systems that qualify date, venue, and budget within minutes.
With 78% of buyers choosing the first responder and leads 21x more likely to qualify when contacted within 5 minutes, speed is decisive during peak season. An automated intake workflow welcomes couples immediately and presents available consultation slots while competitors leave messages unread for days.
Can it book consultations and send proposals?
Yes, a bespoke wedding planner CRM coordinates consultation diary slots and delivers interactive bespoke proposals with digital contract signing and deposit tracking.
Clients can view interactive service packages, select design add ons, accept terms with a digital signature, and view invoice schedules all in one frictionless private link.
What does it cost a small planning studio?
A custom CRM for a wedding planning studio is available with a 30 day pilot for £300, followed by a £2,500 setup fee (discounted from £5,000) payable only at day 30 if you approve the system, plus £300 monthly maintenance.
Our 30 day pilot guarantee ensures complete peace of mind: if the system does not earn its place during the first month, you never pay the setup fee. There are no per user seat charges regardless of how many assistants or coordinators access your studio database.
See full custom CRM cost breakdownIs this suitable as a CRM for event planners?
Yes, because the bespoke architecture adapts naturally to luxury private parties, corporate retreats, and milestone celebrations alongside high end weddings.
You can configure distinct pipeline views for weddings, private dinners, and brand events, maintaining distinct qualification criteria and proposal templates for each.
Request a luxury planner walkthrough
See how our bespoke software manages high net worth client enquiries and consultation bookings during peak engagement periods.
Prefer direct contact? Message Mohammad Farooqi on Instagram @veltris.ukl or email [email protected].