Custom CRM for On-the-Day Wedding Coordination Teams
Manage client handovers, master supplier schedules, and fast-moving date availability inside a dedicated CRM engineered for on-the-day wedding directors.
The Coordination Pipeline Stages
Structured for late-stage planning intake, supplier handover, and live execution.
Date & Venue Triage
Verifies wedding date, venue location, supplier complexity, and required on-site coordination hours.
Handover Consultation
Couple books a structured handover call. Automated intake requests capture supplier contracts and venue contacts.
Master Timeline
Generates unified minute-by-minute order of the day. Coordinates supplier arrival schedules and key setup milestones.
Live Day Execution
Mobile access for on-site team. Tracks vendor sign-ins, timeline cues, and automatically prompts post-event review requests.
Why Coordination Teams Need Fast, Frictionless Intake
Unlike full-service planners who work with a client for eighteen months, on-the-day coordination teams often handle twenty to thirty weddings per season. You take over the planning reins three to six months prior to the wedding date.
Because transaction volumes are higher and lead times are shorter, couples who enquire about coordination want immediate availability answers. If your studio takes three days to check whether you have an assistant free for their date, they book another coordinator.
Market data is conclusive: 78% of buyers purchase from the business that responds first, and prospective leads contacted within five minutes are 21x more likely to qualify. Our custom CRM delivers instant date checking and structured questionnaire handoffs, allowing your team to scale without burnout.
Transparent 30-Day Pilot Terms
You pay £300 to begin (£150 non refundable setup plus £150 refundable if you feel it was not worth it). We build your pipeline and import historical leads. The main £2,500 setup fee is charged only at day 30 if you approve and continue. Ongoing maintenance is a flat £300 per month all in.
Frequently Asked Questions
How does the CRM streamline the 4-to-6 week client handover?
When a couple reaches their 6-week milestone, the CRM automatically issues your digital handover portal. The couple uploads their contracted supplier lists, arrival times, and running orders in one structured workspace rather than sending dozens of disjointed email attachments.
Can multiple team coordinators access event files on mobile?
Yes. The CRM is fully responsive on mobile tablets and smartphones with zero per-user licensing fees. Lead coordinators and on-site assistants can pull up supplier contact sheets, master timelines, and emergency numbers on site instantly.
What are the commercial terms for the custom CRM?
The custom CRM pilot costs £300 to start (£150 non refundable plus £150 refundable if not satisfied). The main £2,500 setup fee is charged only at day 30 if you approve and continue. Ongoing support and hosting is a flat £300 per month all in.
What is the three-year total cost of ownership?
Year 1 is £6,100 (£300 pilot + £2,500 setup + £300/mo retainer). Years 2 and 3 are £3,600 each. The full three-year total is exactly £13,300 all in, with zero per-user seat fees.
Explore the coordination CRM
See how timeline creation, supplier handovers, and discovery call bookings run on our live demonstration platform.